Oklahoma
Indian Child Welfare Association,
Incorporated
OICWA
Counter
2010 Oklahoma Indian Child WelfareConference
OKLAHOMA INDIAN CHILD WELFARE ASSOCIATION, INC.
P.O. Box 1274
Shawnee, OK 74802-1274
oicwa@yahoo.com
Copyright © 2010  Oklahoma Indian Child Welfare Association, Inc.
"Promoting the
well-being of
American Indian
children, their families,
and their tribes"
OICWA
Terms & Conditions    Disclaimer    Privacy Policy
Exhibitor and Vendor Terms and Conditions
General Terms:
• The Oklahoma Indian Child Welfare Association, Inc. (OICWA) reserves the right to reject any requests
for exhibition.
• OICWA reserves the right to restrict or evict exhibitors or vendors who become objectionable because
of noise, method of operation, materials or any other reason including the opinion of OICWA that the
exhibit detracts from the OICWA conference as a whole. In the event of eviction, OICWA is not liable for
refunds or other expenses.
• Insurance and liability are the full and sole responsibility of the exhibitor or vendor.
• Exhibitors and vendors must register at the OICWA registration area. At that time, name badges and a
final program will be provided.
• Any sound equipment must be kept at a level low enough that it will not disturb other exhibitors and
vendors.
• Items may be placed under your skirted table at night, but please note that there will be no security or
storage space available.
• All property of exhibitors and vendors is understood to remain in their care, custody and control in
transit to or from or within the confines of the exhibit area. Any fees associated with handling of
exhibitor or vendor materials are the sole responsibility of the exhibitor or vendor.

Terms and Conditions:
Exhibitors and vendors are held to the Terms and Conditions of this agreement and any organization or
individual submitting an application agrees to be bound to all Terms and Conditions. Please make a copy
of the completed application for your records.
.
1. In accordance with the rules and regulations governing exhibits and vending tables for the 2010
Annual Oklahoma Indian Child Welfare Conference on November 18-19, 2010 at the Hilton Tulsa
Southern Hills, 7902 S. Lewis Ave., Tulsa, OK 74136, the undersigned makes application for exhibit or
vending space.
2. Exhibit and vending space is assigned on a first-come first-served basis. There are a limited number of
spaces available, and submission of application does not guarantee a space. The Oklahoma Indian Child
Welfare Association, Inc. (OICWA) and any prime contractor retain the right to assign and/or change
exhibit locations. OICWA and any prime contractor reserve the right to refuse exhibit space to any
applicant whose exhibit is not consistent with the mission of the conference or the rules and regulations
of the hotel or any prime contractor.
3. In the event that an application is denied due to a lack of exhibit space, OICWA agrees to provide a full
refund of the exhibit fee to the applicant. OICWA agrees to notify applicant of the unavailability of exhibit
space no later than September 30, 2010 and provide a full refund within 30 days of notification.  
4. Exhibitors and vendors are responsible for any damages to the hotel property, OICWA property, or the
property of any prime contractor. Neither OICWA nor any prime contractor shall be responsible for any
damages or losses incurred by exhibitors or vendors, including but not limited to theft or accidents.
5. Exhibitors and vendors are responsible for arranging all of their logistical and other needs including but
not limited to audio-visual equipment and shipping.
.
In submitting a Vendor/Exhibitor Registration Form, the exhibitor or vendor's authorized
representative:
1. Confirms that he or she has read and accepted the Terms and Conditions, which have been
incorporated herein and are made a part hereof;
2. Agrees to abide by these Terms and Conditions, including but not limited to all matters pertaining to
liability and risk, in the event this application is accepted by OICWA; and
3. Agrees to sign the 2010 Oklahoma Indian Child Welfare Conference Exhibitor and Vendor Terms and
Conditions form when registering at the conference.

To print a copy of the Exhibitor and Vendor Terms and Conditions, click here.
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